IT Capital Investment

Guidelines, Forms and Deadlines

Units should submit the IT request form, which is required, and the estimated costs sheet to by Friday, September 12, 2014 and put the words IT Capital Request in the subject line.

Submit request forms to:

Requests will be assigned to the various IT Governance committees for their review and recommended prioritization. The IT Council will review all requests alongside the committees' recommendations and prioritize and rank all requests. The IT Council's recommendation will be presented to the IT Executive Committee who will approve or approve with changes. If there are requests that only require initial up-front capital, the Provost and CFO may decided to provide funding. All requests that include increases to base funding will be forwarded to the Unit who will build and run the service. Units must include the request, noting the prioritization value and rank by the IT Executive Committee in their annual budget submission, due in February. Funding decisions will be made by the Provost, who will evaluate all funding requests across the University, in the May time frame.

IT Investment Request Form

Estimated Costs Sheet

Business Case Templates

The business case templates should only be filled out if the request has been given a high priority for receiving funding by the IT Executive Committee. The Office of the CIO will communicate priority decisions to requesters.

The purpose of these templates is to provide detailed information about the purpose, background and benefits of a proposed IT investment. The use of these templates will enable University leadership to assess and compare the benefits of one investment request to another in order to make funding decisions that maximize the benefits to the University.

(U-M authentication required to access templates)

  • IT Business Case Template
    This template is the main business case document that is submitted for this process.

  • IT Funding Request Worksheet (Excel document)
    This template is added as an appendix to the business case document and is used to calculate cost and benefit figures reported in the body of the business case.

  • U-M IT Staffing Rate Card (PDF)
    This document provides current U-M prime vendor pricing for contracted IT staff. This information can be used to estimate contract labor costing in the IT Funding Request Worksheet.

For more information on or for assistance with the IT Capital Investment and Shared Service Approval Process, please contact


Frequently Asked Questions »