IT Capital Investment and Shared Service Approval Process

Cathy Curley explains the IT Capital Investment process at U-M. (August 2011)

Overview

Request due date for FY14 is not yet determined. Requests are typically due in the early fall, please check back at another time or contact UM-IT-Planning-Request@umich.edu for further assistance.

The annual IT Capital Investment and Shared Service Approval process allows the IT Governance committees to review and compare information technology requests collectively instead of on a case-by-case basis. This approach is similar to the Provost's Capital Projects Process and models the facilities or building capital process as well as the Medical Center Information Technology's (MCIT) approach.

This IT planning process is for the Ann Arbor campus:

Schools and colleges
Administrative units
Centers and institutes

This process is used both when a unit has the funding and when they need to request funding. While having the appropriate funding in place is a vital component of preparing a successful proposal, there are a number of other factors and dependencies that must be considered when a unit implements a technology solution. A unit should use the IT Capital Investment and Shared Services Approval when they are planning:

Any information technology investment greater than $1 million—total dollar amount includes all university costs
New or enhanced IT Shared Service ideas (An IT Shared Service is defined as providing an IT service to more than one campus or administrative unit.)

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This annual approach has many benefits. It will:

Ensure U-M's limited resources are used to support the most important IT needs and the best ideas
Provide a way to view funding needs over multiple years
Align IT expenditures with the U-M strategic direction so that we remain competitive
Foster more unit collaboration
Help us better provide next generation technology that addresses multiple unit needs
Determine if the enterprise systems and the shared infrastructure can properly support a unit's solution
Integrate and/or align the unit plans in the campus technology roadmap created through the Enterprise Architecture process
Provide a sustainable way to prevent the university dollars paying for the same service(s) twice (or more)

For more information on or for assistance with the IT Capital Investment and Shared Service Approval Process, please contact UM-IT-Planning-Request@umich.edu.

IT Governance and Building Capital Committees »